Convert MSG to OFT Files: A Complete Solution Guide
User Query: “I keep getting the same kind of emails from our HR team—offer letters, onboarding details, policy stuff, all that. Most of them are saved as MSG files. The problem is, every time we need to reuse one, we end up editing the whole thing again. Is there a better way to handle this?”
Summary: A simple way to deal with this is by turning those MSG files into OFT templates. Once you save an email as an OFT file, you don’t have to rewrite it again and again. You just open it, change small details like name or date, and send it. The main content stays the same. In this blog, we’ll look at a basic manual way to convert MSG to OFT, and also an easier option using the MacSonik MSG Converter Tool if you have a lot of files.
Quick Answer to Convert MSG File to OFT
If you just need a quick fix, you can open the MSG file in Outlook and save it as an OFT template. That works fine when you’ve only got a few emails. The problem starts when there are too many files, because doing the same steps again and again gets tiring. In that situation, using something like the MSG Converter Tool can save time since you can handle multiple files together instead of doing them one by one.
Reasons to Convert MSG File to OFT?
- Saves time when sending the same type of emails again without rewriting the full content each time.
- Makes it easier to reuse emails by turning them into ready-made templates inside Outlook.
- Helps avoid small editing mistakes that happen when changing emails manually.
- Useful for HR or support teams who send similar emails on a daily basis.
- Reduces repetitive work when handling multiple emails with almost the same format.
- Keeps email formatting and structure consistent across all outgoing messages.
How to Convert MSG to OFT Using Outlook?
If you only have a few MSG files, you can handle this directly in Outlook. No need for any extra tool, and it works fine for basic use.
Steps to Change MSG to OFT
- Open Outlook on your system.
- Locate the MSG file you want to use.
- Double-click it to open the email.
- Go to the File tab at the top.
- Click on Save As.
- From the file type options, choose Outlook Template (.oft).
- Select the folder where you want to save it.
- Click Save, and the file will be stored as an OFT template.
Limitations of the Manual Method
- Outlook needs to be installed on your system.
- It can feel slow if you’re handling many emails.
- Easy to select the wrong format by mistake.
- No option to filter or manage bulk data.
Easier Way to Convert MSG to OFT Without Hassle
If you’re dealing with a lot of MSG files, doing everything manually can get frustrating. In that case, using a tool makes things simpler. The MSG Converter Tool lets you add multiple MSG files at once and convert them all together. You don’t have to open each file separately. It keeps your email content and folder structure mostly the same after conversion. It also gives a few extra options, like converting to other formats or skipping duplicate emails if needed. Moreover, you can read this to import MSG to Gmail.
Steps to Save MSG File to OFT
- Download the MSG converter Tool.
- Then, add the MSG files and click Next.
- Select and preview the files and click the Next button.
- Choose the OFT file format from the list.
- Lastly, apply filters, set the destination, and click Convert.
Real World Example
Emily works in HR and sends out offer letters and joining emails almost every day. She had a folder full of MSG files saved over time. At first, she tried converting them one by one using Outlook. It worked, but it was slow and, honestly, a bit boring after a while.
Later, she tried using the MSG Converter Tool. She added all her MSG files together and ran the process once. After that, everything was saved as OFT templates.
Conclusion
Converting MSG to OFT is mainly about saving time. If you only have a few emails, the manual method is fine. But if you’re handling a lot of files, it can feel repetitive. Using a tool makes things quicker since it handles everything in one go. In the end, it just depends on how many files you’re working with and how much time you want to spend in the process to convert MSG to OFT.
Frequently Asked Questions
Ans: There isn’t a direct manual option on Mac Outlook for this. You’ll usually need Outlook on Windows or use the MSG Converter Tool to handle the conversion.
Ans: Yes, but doing it manually can be slow and repetitive. Using the MSG Converter Tool is a better option for handling large or multiple MSG files.
Ans: Yes, using a reliable MSG Converter Tool is generally safe. It keeps your email content, formatting, and folders mostly unchanged during the process.
Ans: Yes, the tool mentioned in the blog includes an option to remove duplicate emails during the conversion process.
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