{"id":607,"date":"2025-10-30T12:57:46","date_gmt":"2025-10-30T12:57:46","guid":{"rendered":"https:\/\/www.emaildiver.com\/blog\/?p=607"},"modified":"2026-01-28T09:54:12","modified_gmt":"2026-01-28T09:54:12","slug":"migrate-google-workspace-to-zoho","status":"publish","type":"post","link":"https:\/\/www.emaildiver.com\/blog\/migrate-google-workspace-to-zoho\/","title":{"rendered":"Easy Guide to Migrate Google Workspace to Zoho Mail?"},"content":{"rendered":"<p class=\"blog-summary\"><strong class=\"text-danger\">Summary: <\/strong><span style=\"font-weight: 400;\">Are you fed up with Google Workspace&rsquo;s expensive plans? Plus, looking for a similar and cost-friendly alternative. The Zoho Cloud Software Suite for Businesses is one of the best options for businesses. As it provides solid email &amp; custom-domain support and ad-free inbox options. However, you might be thinking what will happen to the previous and current Google Workspace Data. Rest assured, this article will cover step-by-step methods to migrate Google Workspace to Zoho. Here, we will learn the free way with the expert-recommended<\/span><a href=\"https:\/\/www.macsonik.com\/g-suite-backup\/\" target=\"_blank\"><strong> G Suite Backup Tool.<\/strong><\/a><\/span><\/p>\n<div class=\"row justify-content-center ms_btn_sec my-3\">\n<div class=\"col-md-6\">\n<ul id=\"myTab\" class=\"nav nav-tabs justify-content-center mb-3\" role=\"tablist\">\n<li class=\"nav-item\"><a id=\"mac-tab\" class=\"nav-link px-4 rounded-0 text-dark active\" role=\"tab\" href=\"#mac\" data-toggle=\"tab\" aria-controls=\"mac\" aria-selected=\"true\"> Mac<\/a><\/li>\n<li class=\"nav-item\"><a id=\"windows-tab\" class=\"nav-link px-4 rounded-0 text-dark\" role=\"tab\" href=\"#windows\" data-toggle=\"tab\" aria-controls=\"windows\" aria-selected=\"false\"> Windows<\/a><\/li>\n<\/ul>\n<div id=\"myTabContent\" class=\"tab-content text-center\">\n<div id=\"mac\" class=\"tab-pane fade show active\" role=\"tabpanel\" aria-labelledby=\"mac-tab\"><a class=\"btn btn-download mr-3\" href=\"https:\/\/www.macsonik.com\/dl\/macsonik-g-suite-backup.dmg\"> Download Now<\/a><a class=\"btn btn-buy\" href=\"https:\/\/www.macsonik.com\/g-suite-backup\/buynow.php\"> Purchase Now<\/a><\/div>\n<div id=\"windows\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"windows-tab\"><a class=\"btn btn-download mr-3\" href=\"https:\/\/www.macsonik.com\/dl\/macsonik-g-suite-backup-win.exe\"> Download Now<\/a><a class=\"btn btn-buy\" href=\"https:\/\/www.macsonik.com\/g-suite-backup\/buynow.php\"> Purchase Now<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"p-4 mb-4\" style=\"border: 2px solid #ADD8E6; border-radius: 30px;\">\n<p><span style=\"font-weight: 400;\">Our company is planning to migrate from Google Workspace to Zoho Mail to reduce subscription costs and gain better control over data privacy. What&rsquo;s the safest and most efficient way to transfer Google Workspace to Zoho Mail without losing any data?<\/span><\/p>\n<p style=\"text-align: right;\"><span style=\"font-weight: 400;\">&nbsp;<strong>-Emily Levy, IT Director<\/strong><\/span><\/p>\n<\/div>\n<h2 class=\"wp-block-heading\">Common Causes for Google Workspace to Zoho Migration<\/h2>\n<p>Apart from cost, many other reasons that motivate Google Workspace users to move to Zoho Mail.<\/p>\n<table style=\"height: 574px;\" border=\"1\" width=\"774\">\n<tbody>\n<tr>\n<td>\n<p style=\"text-align: center;\"><strong>Feature<\/strong><\/p>\n<\/td>\n<td style=\"text-align: center;\">\n<p><strong>Google Workspace<\/strong><\/p>\n<\/td>\n<td style=\"text-align: center;\">\n<p><strong>Zoho Mail \/ Workplace<\/strong><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p style=\"text-align: center;\"><strong>Pricing<\/strong><\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">From $6\/user\/month<\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">From $1\/user\/month<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p style=\"text-align: center;\"><strong>Free Plan<\/strong><\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">None<\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">Up to 5 users<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p style=\"text-align: center;\"><strong>Privacy<\/strong><\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">Data insights used<\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">100% Ad-free &amp; private<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p style=\"text-align: center;\"><strong>Integrations<\/strong><\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">Google ecosystem<\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">Zoho CRM, Books, Projects<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p style=\"text-align: center;\"><strong>Custom Domain<\/strong><\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">Yes<\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">Yes, even in the free plan<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p style=\"text-align: center;\"><strong>Storage<\/strong><\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">30 GB \u2013 2 TB<\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">5 GB \u2013 1 TB<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p style=\"text-align: center;\"><strong>Support<\/strong><\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">24\/7 (premium)<\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">24*7 (all plans)<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"text-align: center;\">\n<p><strong>Best For<\/strong><\/p>\n<\/td>\n<td style=\"text-align: center;\">\n<p>Enterprises<\/p>\n<\/td>\n<td>\n<p style=\"text-align: center;\">SMBs &amp; startups<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/br>\n<h2 class=\"wp-block-heading\">Tried &amp; Tested Techniques to Migrate Google Workspace to Zoho<\/h2>\n<p>There are two methods to migrate your Google Workspace data without any hassle. However, we must follow the checklist below first, so that our migration can be done smoothly.<\/p>\n<h3 class=\"wp-block-heading\">Preparation Steps to Migrate Google Workspace Data to Zoho Mail<\/h3>\n<ul style=\"list-style: none; padding-left: 0;\">\n<li>\u2611 <span style=\"font-weight: 400;\">First, back up your <\/span><a href=\"https:\/\/www.macsonik.com\/blog\/export-g-suite-emails-to-pdf\/\"><span style=\"font-weight: 400;\">Google Workspace<\/span><\/a><span style=\"font-weight: 400;\"> Data.<\/span><\/li>\n<li>\u2611 <span style=\"font-weight: 400;\">Then, verify your domain in Zoho&#8217;s admin console.<\/span><\/li>\n<li>\u2611 <span style=\"font-weight: 400;\">Next, create user accounts and ensure admin access.<\/span><\/li>\n<li>\u2611 <span style=\"font-weight: 400;\">Meanwhile, enable IMAP and generate app passwords in Google.<\/span><\/li>\n<li>\u2611 <span style=\"font-weight: 400;\">Finally, test one account, then update MX records to complete the migration.<\/span><\/li>\n<\/ul>\n<p>As you complete this migration readiness list. You are prepared to move your data to Zoho. Let&#8217;s learn below in detail.<\/p>\n<h3 class=\"wp-block-heading\">01. Migrate Emails from Google Workspace to Zoho Manually<\/h3>\n<p>As there is no inbuilt option in Gmail to move its data to Zoho. Therefore, we will use the Zoho application to perform the same.<\/p>\n<h4 class=\"wp-block-heading\">Steps to Migrate Google Workspace to Zoho Via Zoho<\/h4>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\">First, log in to <a href=\"https:\/\/www.zoho.com\/mail\/admin-console.html\"><strong>Zoho Mail Admin Console<\/strong><\/a>.<\/li>\n<li>Then, navigate to <strong>Migration<\/strong> and select <strong>Google Workspace<\/strong>.<\/li>\n<li>Next, authorize your Google account using <strong>OAuth<\/strong>.<\/li>\n<li>After that, configure <strong>migration settings<\/strong> and map user accounts.<\/li>\n<li>Additionally, apply any necessary <strong>filters<\/strong> or<strong> date ranges<\/strong>.<\/li>\n<li>Once ready, click <strong>Start Migration<\/strong> to begin the transfer.<\/li>\n<li>Meanwhile, monitor progress and <strong>address any failed items<\/strong>.<\/li>\n<li>Finally, <strong>update<\/strong> your MX records to Zoho after completion.<\/li>\n<\/ol>\n<p>With these steps, you can successfully migrate all your Google Workspace data.<\/p>\n<div style=\"max-width: 1000px; margin: 24px auto; padding: 24px; background: #ffffff; border-radius: 14px; box-shadow: 0 0 15px rgba(67,97,238,0.8),                       0 0 25px rgba(76,201,240,0.6),                       0 0 40px rgba(67,97,238,0.5); border: 2px solid #4361ee;\">\n<p style=\"text-align: left; margin: 0; font-size: 15px; line-height: 1.7; color: #1f2937;\"><strong>Pro Tip<\/strong><span style=\"font-weight: 400;\">: Run a<\/span><strong> pilot migration<\/strong><span style=\"font-weight: 400;\"> for one or two users first to ensure your setup and permissions are correct before migrating the entire organization.<\/span><\/p>\n<\/div>\n<h4 class=\"wp-block-heading\">Limitations with Migration Via Zoho<\/h4>\n<ul>\n<li>First, you&#8217;ll need <strong>super admin access<\/strong> in both platforms.<\/li>\n<li>However, note the<strong> 25MB email size<\/strong> limit.<\/li>\n<li>Additionally, <strong>speed varies <\/strong>significantly with mailbox size.<\/li>\n<li>Be aware that the calendar and contacts may have <strong>sync issues<\/strong>.<\/li>\n<li>Meanwhile, <strong>2FA and OAuth<\/strong> can create authentication challenges.<\/li>\n<li>Also, expect some<strong> folder structure differences.<\/strong><\/li>\n<li>Remember, this is a <strong>one-time transfer <\/strong>with no ongoing sync.<\/li>\n<li>Finally, certain attachment types may face <strong>restrictions.<\/strong><\/li>\n<\/ul>\n<p>Therefore, to avoid all these challenges, many users with big data follow the next method to transfer Google Workspace files.<\/p>\n<h3 class=\"wp-block-heading\">02. Easiest Google Workspace to Zoho Migration<\/h3>\n<p>The method is used when users want to move G Suite data to Zoho in bulk with the same folder hierarchy. The<strong> Macsonik G Suite Backup Tool<\/strong> is designed to maintain data integrity. Alongside, its user-friendly interface is a plus for non-tech users.<\/p>\n<h4 class=\"wp-block-heading\">Top Functionalities of G Suite Backup Tool<\/h4>\n<ul>\n<li>Supports <a href=\"https:\/\/www.macsonik.com\/blog\/backup-g-suite-emails\/\">G Suite data backup<\/a>.<\/li>\n<li>Offers multiple export formats.<\/li>\n<li>Enables smart filtering options.<\/li>\n<li>Preserves original folder structure.<\/li>\n<li>Handles bulk migration efficiently.<\/li>\n<\/ul>\n<h4 class=\"wp-block-heading\">Steps to Migrate Google Workspace to Zoho<\/h4>\n<ol>\n<li>First, launch the <strong>G Suite Backup Tool<\/strong> &amp; select <strong>Backup G Workspace.<\/strong><\/li>\n<li>Proceed to <strong>log in <\/strong>using your <strong>Google credentials <\/strong>and <strong>P12 file<\/strong>.<\/li>\n<li>Following this, choose the<strong> specific users<\/strong> and data to migrate.<\/li>\n<li>Subsequently, select<strong> Zoho Mail <\/strong>as your destination platform.<\/li>\n<li>At this stage, <strong>authenticate<\/strong> with your Zoho account.<\/li>\n<li>To conclude, apply <strong>any filters<\/strong> and initiate the migration.<\/li>\n<\/ol>\n<p>With this amazing tool, you have now easily migrated your Google Workspace data to Zoho.<\/p>\n<p><strong>Also Read<\/strong>&#8211; <a href=\"https:\/\/www.emaildiver.com\/blog\/migrate-gmail-to-zoho-mail\/\" target=\"_blank\">How to Migrate Gmail to Zoho Mail?<\/a><\/p>\n<h2 class=\"wp-block-heading\">Final Remarks<\/h2>\n<p>A migration isn\u2019t just about moving data: it\u2019s about empowering collaboration in a new workspace. Thus, a user must be very careful while migrating one workspace to another. Therefore, this blog is very carefully curated for the people who wish to migrate Google Workspace to Zoho. Here, we have mentioned all the top methods, including free &amp; pro. Plus, the checklist to make a smooth move from one cloud to another.<\/p>\n<p>The users with small data must opt for the manual method, which is, transfer via Zoho directly. However, if you have a larger number of Google Workspace files, you must use the Macsonik G Suite Backup Tool. This tool provides <a href=\"https:\/\/messenger.providesupport.com\/messenger\/0pi295uz3ga080c7lxqxxuaoxr.html\"><strong>24*7 expert tech support<\/strong><\/a>. Additionally, it migrates 50 files for Free.<\/p>\n<h4 class=\"faq_heading\">Frequently Asked Questions<\/h4>\n<div class=\"wp-block-rank-math-faq-block\"><div class=\"rank-math-faq-item\"><h3 class=\"rank-math-question\"><strong>Q1. Does the migration process keep all attachments and folders unchanged?<\/strong><\/h3><div class=\"rank-math-answer\"><strong>Ans. <\/strong>\u00a0Yes, the<strong> MacSonik G Suite Backup Tool <\/strong>supports exporting folders, mailboxes, and attachments while preserving the original folder hierarchy and metadata.<\/div><\/div><div class=\"rank-math-faq-item\"><h3 class=\"rank-math-question\"><strong>Q2. Is it possible to migrate Google Workspace to Zoho Mail in bulk?<\/strong><\/h3><div class=\"rank-math-answer\"><strong>Ans. <\/strong>Yes, the <strong>G Suite Backup Tool<\/strong> supports bulk processing of multiple mailboxes and exporting data in formats compatible with Zoho Mail, making large-scale migration feasible.<br\/><\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>Summary: Are you fed up with Google Workspace&rsquo;s expensive plans? Plus, looking for a similar and cost-friendly alternative. The Zoho<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.emaildiver.com\/blog\/migrate-google-workspace-to-zoho\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":623,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[11],"tags":[],"class_list":["post-607","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-g-suite-backup-tool"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Easy Guide to Migrate Google Workspace to Zoho Mail?<\/title>\n<meta name=\"description\" content=\"Discover the best way to migrate Google Workspace to Zoho. 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