{"id":346,"date":"2025-09-03T08:33:01","date_gmt":"2025-09-03T08:33:01","guid":{"rendered":"https:\/\/www.emaildiver.com\/blog\/?p=346"},"modified":"2026-01-28T09:54:29","modified_gmt":"2026-01-28T09:54:29","slug":"migrate-office-365-to-imap","status":"publish","type":"post","link":"https:\/\/www.emaildiver.com\/blog\/migrate-office-365-to-imap\/","title":{"rendered":"How to Migrate Office 365 to IMAP Server? A Detailed Guide"},"content":{"rendered":"<p class=\"blog-summary\"><strong class=\"text-danger\">Summary:<\/strong> A financial institution is currently using Office 365 to manage its operations. Now, they are worried about keeping their data safe and moving their email to a private IMAP server. They are searching for the perfect solution to migrate their Office 365 data to an IMAP server. In this blog, we&rsquo;ll guide readers on how they easily and securely migrate Office 365 to IMAP server. Also, we&rsquo;ll describe the steps associated with a professional <a href=\"https:\/\/www.macsonik.com\/office365-email-backup\/\"><strong>Office 365 Backup Tool<\/strong><\/a> and a manual method.<\/p>\n<div class=\"row justify-content-center ms_btn_sec my-3\">\n<div class=\"col-md-6\">\n<ul id=\"myTab\" class=\"nav nav-tabs justify-content-center mb-3\" role=\"tablist\">\n<li class=\"nav-item\"><a id=\"mac-tab\" class=\"nav-link px-4 rounded-0 text-dark active\" role=\"tab\" href=\"#mac\" data-toggle=\"tab\" aria-controls=\"mac\" aria-selected=\"true\"> Mac<\/a><\/li>\n<li class=\"nav-item\"><a id=\"windows-tab\" class=\"nav-link px-4 rounded-0 text-dark\" role=\"tab\" href=\"#windows\" data-toggle=\"tab\" aria-controls=\"windows\" aria-selected=\"false\"> Windows<\/a><\/li>\n<\/ul>\n<div id=\"myTabContent\" class=\"tab-content text-center\">\n<div id=\"mac\" class=\"tab-pane fade show active\" role=\"tabpanel\" aria-labelledby=\"mac-tab\"><a class=\"btn btn-download mr-3\" href=\"https:\/\/www.macsonik.com\/dl\/macsonik-office-365-backup.dmg\"> Download Now<\/a><a class=\"btn btn-buy\" href=\"https:\/\/www.macsonik.com\/office365-email-backup\/buy.php\"> Purchase Now<\/a><\/div>\n<div id=\"windows\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"windows-tab\"><a class=\"btn btn-download mr-3\" href=\"https:\/\/www.macsonik.com\/dl\/macsonik-office-365-backup-win.exe\"> Download Now<\/a><a class=\"btn btn-buy\" href=\"https:\/\/www.macsonik.com\/office365-email-backup\/buy.php\"> Purchase Now<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<div style=\"max-width:1000px;margin:24px auto;padding:24px;\n            background:#ffffff;border-radius:14px;\n            box-shadow:0 0 15px rgba(67,97,238,0.8),\n                       0 0 25px rgba(76,201,240,0.6),\n                       0 0 40px rgba(67,97,238,0.5);\n            border:2px solid #4361ee;\">\n\n  <p style=\"margin:0;font-size:15px;line-height:1.7;color:#1f2937;\">\n    <em>\n     I have many Office 365 email accounts, and I\u2019m planning to move my emails to an IMAP server. Some of these mailboxes are quite large, and I don\u2019t want to lose any important emails during the transfer. Is there any way to safely migrate Office 365 emails to an IMAP server? Also, retaining my whole data or access.\n    <\/em>\n    <br>\n    <p style=\"text-align:right; margin:0;font-size:15px;line-height:1.7;color:#1f2937;\">Edward McEnzy<\/p>\n  <\/p>\n<\/div>\n<h2 class=\"wp-block-heading\">Why Users Decide to Migrate from Office 365 to IMAP Server<\/h2>\n<p>Users choose to move their Office 365 to an IMAP server for several reasons. Such as:<\/p>\n<ul>\n<li>IMAP servers, especially self-hosted, are more affordable than Office 365.<\/li>\n<li>Users migrate to IMAP servers to keep a separate copy of their emails for backup or long-term storage.<\/li>\n<li>Moreover, it works smoothly across multiple email apps and devices, offering flexibility.<\/li>\n<\/ul>\n<h2 class=\"wp-block-heading\">Reliable Methods to Migrate Office 365 to IMAP<\/h2>\n<p>In this weblog, we&rsquo;ll discuss two methods for migrating Office 365 data into an IMAP server.<\/p>\n<ul>\n<li>Manual Approach: Using the Outlook email client.<\/li>\n<li>Specialized Backup Tool: Trusted and tested for migrations.<\/li>\n<\/ul>\n<h3 class=\"wp-block-heading\">Manual Steps to Move Office 365 to IMAP<\/h3>\n<p>First, users will set up their Office 365 account and IMAP account in MS Outlook to link these accounts. Once done, users will drop emails or folders from their Office 365 inbox to the IMAP account.&nbsp;<\/p>\n<p>Clean and quick steps to migrate your Office 365 to IMAP server:<\/p>\n<h4 class=\"wp-block-heading\">Step 01: How to link your Office 365 account with an IMAP account in Outlook<\/h4>\n<ol>\n<li>First, <strong>Open<\/strong> Microsoft Outlook and navigate to the <strong>File tab &gt; Account Settings &gt; Account Settings<\/strong>.<\/li>\n<li>Then, click <strong>New<\/strong> to add an account, then enter your<strong> Office<\/strong> <strong>365 login ID<\/strong> credentials.<\/li>\n<li>After that, Outlook will automatically detect the IMAP settings.<\/li>\n<li>Again, head towards<strong> File &gt; Account Settings &gt; Account Settings.<\/strong><\/li>\n<li>Similarly, click <strong>New <\/strong>to add the destination<strong> IMAP account <\/strong>and enter the email address, and choose Manual setup or additional server types.<\/li>\n<li>Then, select<strong> IMAP<\/strong> and enter your server details:\n<table style=\"width:100%; border-collapse:collapse; text-align:left;\">\n  <tbody>\n    <tr>\n      <td style=\"border:1px solid #000; padding:8px;\"><strong>Incoming mail server:<\/strong><\/td>\n      <td style=\"border:1px solid #000; padding:8px;\">imap.yourserver.com<\/td>\n    <\/tr>\n    <tr>\n      <td style=\"border:1px solid #000; padding:8px;\"><strong>Port:<\/strong><\/td>\n      <td style=\"border:1px solid #000; padding:8px;\">993<\/td>\n    <\/tr>\n    <tr>\n      <td style=\"border:1px solid #000; padding:8px;\"><strong>Encryption:<\/strong><\/td>\n      <td style=\"border:1px solid #000; padding:8px;\">SSL<\/td>\n    <\/tr>\n  <\/tbody>\n<\/table>\n<p> &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; (Enter the Outgoing mail server (SMTP) settings as per your provider.)<\/p><\/li>\n<li>At last, <strong>enter<\/strong> the correct<strong> username <\/strong>and<strong> password<\/strong>. Click <strong>Next<\/strong>, then <strong>Finish<\/strong>.<\/li>\n<\/ol>\n<h4 class=\"wp-block-heading\">Step 02: Move desired emails from Office 365 to IMAP<\/h4>\n<ol>\n<li>Here, from the Outlook left panel, <strong>expand<\/strong> your <strong>Office 365<\/strong> account.<\/li>\n<li>Then, choose the folder you wish to migrate to the IMAP account.<\/li>\n<li>Next,<strong> select all emails<\/strong> or your desired ones and<strong> right-click<\/strong> and choose <strong>Copy<\/strong> <strong>to Folder<\/strong> (or Move to Folder if you don&rsquo;t want to keep a copy).<\/li>\n<li>In the end, choose the destination folder under your IMAP account.<\/li>\n<\/ol>\n<h3 class=\"wp-block-heading\">Automated Steps to Migrate Office 365 to IMAP<\/h3>\n<p>The <strong>MacSonik Office 365 Backup tool<\/strong> is specifically developed to ease and speed up the email migration. The tool comes with rich features, an easy-to-use interface, and strong performance. Therefore, it provides a seamless, safe, and trouble-free email migration experience. Additionally, the mail filter, backup with or without attachment feature, makes it the ultimate solution for individuals and businesses. Eventually, users can easily<a href=\"https:\/\/www.macsonik.com\/blog\/migrate-office-365-to-imap-server\/\"> migrate Office 365 to IMAP Server<\/a> emails using any IMAP-supported email account.<\/p>\n<h4 class=\"wp-block-heading\">Steps to initiate migration<\/h4>\n<ol>\n<li>To start,<strong> install<\/strong> and<strong> run<\/strong> the backup tool on your Desktop.<\/li>\n<li>Now, Sign In with your <strong>Office 365 login ID<\/strong> and <strong>Password<\/strong>, and follow the on-screen instructions.<\/li>\n<li>Then, select the source Backup Options as <strong>Mailbox, Online archive<\/strong>, or<strong> Public<\/strong> <strong>folders<\/strong>, and then click<strong> Next<\/strong>.<\/li>\n<li>Next, from the tree-structured Mailbox preview of your Office 365 account. Check the necessary folders that need to be backed up. Click <strong>Next<\/strong>.<\/li>\n<li>From Here, from the <strong>Save\/Backup\/Migrate As<\/strong> menu, choose<strong> IMAP <\/strong>option, and enter your<strong> IMAP account credentials<\/strong>.<\/li>\n<li>Finally,<strong> Apply Filters<\/strong>, select the required folder path to save, click <strong>Next<\/strong>, then click<strong> Convert<\/strong>.<\/li>\n<\/ol>\n<h2 class=\"wp-block-heading\">Conclusion<\/h3>\n<p>In essence, the blog discusses the best and simplest methods to migrate Office 365 to IMAP server. Users can choose between the typical and automated methods, whichever suits them best. But to minimize their work and speed up the process, we recommend they use the<strong> Office 365 Backup Tool<\/strong>. To add, the features this tool provides allow users to filter and sort the emails for backup. Whereas, in the typical method, users will have to do it manually for each email.<\/p>\n<h2 class=\"faq_heading\">Frequently Asked Questions<\/h2>\n<div class=\"wp-block-rank-math-faq-block\"><div class=\"rank-math-faq-item\"><h3 class=\"rank-math-question\">Q1. How to set up IMAP in Microsoft 365?<\/h3><div class=\"rank-math-answer\"><strong>Ans:<\/strong> To set up IMAP in Microsoft 365, use<strong> outlook.office365.com<\/strong> (port 993, SSL) for incoming mail and <strong>smtp.office365.com<\/strong> (port 587, TLS) for outgoing mail. Log in with your full email address and, if MFA is enabled, use an app password instead of your regular one.<\/div><\/div><div class=\"rank-math-faq-item\"><h3 class=\"rank-math-question\">Q2. What is the best way to migrate Office 365 to IMAP Server?<\/h3><div class=\"rank-math-answer\"><strong>Ans:<\/strong> Users can use a manual method for migration, but because of some limitations available, we don\u2019t recommend it. The most effective and secure way to migrate Office 365 to an IMAP server is the <strong>MacSonik Office 365 backup tool<\/strong>. Our Office 365 backup solution is specifically designed to help users extract and transfer mailbox data from Microsoft 365. Moreover, it migrates specific folders, date ranges, or users as per your requirements. Also, retain the original mailbox structure during the complete migration process.<\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>Summary: A financial institution is currently using Office 365 to manage its operations. Now, they are worried about keeping their<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.emaildiver.com\/blog\/migrate-office-365-to-imap\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":347,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[],"class_list":["post-346","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-365-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Migrate Office 365 to IMAP Server? A Detailed Guide<\/title>\n<meta name=\"description\" content=\"Looking to migrate Office 365 to IMAP? Read this blog and discover the best methods to migrate from Office 365 to IMAP Server easily.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.emaildiver.com\/blog\/migrate-office-365-to-imap\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Migrate Office 365 to IMAP Server? A Detailed Guide\" \/>\n<meta property=\"og:description\" content=\"Looking to migrate Office 365 to IMAP? Read this blog and discover the best methods to migrate from Office 365 to IMAP Server easily.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.emaildiver.com\/blog\/migrate-office-365-to-imap\/\" \/>\n<meta property=\"og:site_name\" content=\"My Blog\" \/>\n<meta property=\"article:published_time\" content=\"2025-09-03T08:33:01+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-28T09:54:29+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.emaildiver.com\/blog\/wp-content\/uploads\/2025\/09\/how-to-migrate-office-365-to-imap-sever-a-detailed-guide.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"698\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"author\" content=\"Abhishek Sharma\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Abhishek Sharma\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.emaildiver.com\\\/blog\\\/migrate-office-365-to-imap\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.emaildiver.com\\\/blog\\\/migrate-office-365-to-imap\\\/\"},\"author\":{\"name\":\"Abhishek Sharma\",\"@id\":\"https:\\\/\\\/www.emaildiver.com\\\/blog\\\/#\\\/schema\\\/person\\\/93a8961b61230a22a45d9c37cdc428f5\"},\"headline\":\"How to Migrate Office 365 to IMAP Server? 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