How to Import PST to Google Workspace? Expert Guide 2025

Summary: An Organisation is shifting its communication platform from Microsoft Outlook. Now, they require a secure cloud-based platform that is scalable and enhances collaboration. Therefore, its IT department starts to evaluate the best platform to meet business, security, and operational needs. They found Google Workspace as the most competent collaboration platform. In this weblog, we will discuss effective methods to import PST to Google Workspace. An Outlasting PST Converter Tool will be best for professionals or businesses. Then, for simple personal use, a manual method will also be described.

User’s Motive To Migrate PST to Google Workspace

Here, we will discuss the reasons that motivate users to migrate from Outlook PST to Google Workspace. Some benefits are given below:

1. Users who have their old emails or data stored in a PST file and need to access them remotely.
2. The user’s data will be safe when it’s uploaded to the cloud rather than being stored locally.
3. PST files are difficult to manage, and they can be easily corrupted. Hence, their migration will be more convenient.

Effective Methods to Import PST to Google Workspace

Users must choose the best methods for the migration process, justifying their interest. Therefore, to help them save their valuable time, we’ll discuss leading methods to migrate PST files. First, a manual method will be discussed for the low-volume import process. Then, for professional use, a specialized tool will be introduced.

How to Manually Import PST Files to Google Workspace

Users will perform the import manually by setting up an IMAP account in Microsoft Outlook. First, they will ensure that their PST file is loaded in Outlook. Then, they will add their Google Workspace IMAP account to Outlook. Then copy their desired emails and paste them into the Google account folder.

Let’s follow these steps to fulfill the migration:

1. First, launch Outlook and load your PST file. Go to File > Open & Export and open the Outlook Data File.
2. Next, to add your Google Workspace Gmail account to Outlook, go to File > Add Account.
3. Here, enter your Google Workspace Gmail address and set it up via IMAP. Users must enable IMAP settings in Gmail.
4. Now, select emails or folders from your PST mailbox that you want to migrate.
5. At last, copy these emails and paste them into the Google account folder.

Outlook will sync these emails to Google’s servers using IMAP. Sign in to your Google Workspace Gmail account and verify that the emails have been imported correctly.

Negatives to Import PST to G Suite manually

Here, we’ll mention some downsides of using the Manual method that users need to consider before migration. Such as:

1. If a user is migrating a large PST file or multiple emails, it will be too time-consuming.
2. This approach needs a stable internet connection, and a small interruption may lead the process to fail.
3. Some complex folder hierarchies may not be exactly replicated from the original PST file.
4. Users must keep their system and Outlook “ON” during the migration process until the end.

Formal Utility to Import PST to Google Workspace

Due to the issues involved in manual migration, it’s easier and effective to use an expert PST Converter Tool. Conventional methods are generally time-consuming and error-prone. In comparison, an expert tool is easy to use and preserves data integrity during migration. With functionalities like email filter, bulk import, and duplicate remover, users are better equipped to deal with their data. The user-friendly tool simplifies the process for those without technical experience. Also, companies can perform migrations with minimal disruption and inconvenience.

1. First, users will install and launch the tool on their system.
2. Next, select the PST file by clicking Select File, then upload the PST file, and click Next.
3. Now, they choose their PST file or folder from the tree Hierarchy and enable preview if needed, then click Next.
4. Next, choose the G Suite option from the Email Clients dropdown.
5. Then, sign in with your credentials and verify your Google Workspace account.
6. At last, click Convert to initiate the conversion process.

Users may also need to convert PST to CSV for easy access to their emails and analytics purposes.

Conclusion:

So, we now know how a user can import PST to Google Workspace without any complications. In this blog, we covered both a manual approach and an automated tool to help with the migration process. Although we don’t recommend users to go for the manual method because it’s time-consuming and involves several steps. Instead, they can go for the tool specified in the blog to help themselves. The tool allows users to choose between various filters and advanced features to sort and manage emails.

Related Post