How to Convert PST File to PDF Without Outlook? Best Guide

Summary: Sharing important emails archived in a PST file is a challenging task. It therefore requires a conversion to an accessible and secure format, like PDF. Hence, the best approach is to convert the PST file to PDF format. PDFs are mainstream and can be password-protected for added privacy and data protection. This article demonstrates how users can convert PST file to PDF format easily. We will discuss a manual method to accomplish the conversion process. Then, to provide a more convenient solution, we will introduce the PST Converter that ensures fast and reliable conversion.

Need to convert PST to PDF format

1. PDF files are platform-independent; therefore, they can be easily accessed on any device or major application.
2. The user can make their PDF file password-protected such that sharing won’t affect its integrity and confidentiality.
3. PDF files are easy to share and work with; moreover, they are in print-ready format.
4. PDF maintains the structure, metadata, and attachment of the original email.

Best Ways to Convert PST File to PDF file

To make your PST files easily accessible, you will convert them into PDF files. In this section, we will talk about the methods of converting a PST file to a PDF file using simple methods. The initial method will talk about the procedure to convert a PST file with the help of Outlook. Lately, if you don’t want to use Outlook for your conversion, we will introduce a specialized tool for the same.

Method to Convert Outlook PST to PDF Manually

If your system has Outlook installed, users can use this method for the conversion process. In this method, we will import the PST file into Outlook and open the desired email. After importing, we will print that email as a PDF using the MS Print to PDF option. 

Below are the steps given to keep you on track:

1. First, launch Outlook on your desktop.
2. Then, to import the PST file, move to the File tab, choose Open & Export.
3. Choose Open Outlook Data File (.pst).
4. Now, go to your inbox and open the email you want to convert.
5. Then, press CTRL+P or click File > Print, and choose the Print to PDF option.
6. Finally, apply filter/setting (optional), and click Print.

Your email will easily convert into PDF format by using these simple and easy steps.

Limitations to Export PST to PDF Manually

The following are the reasons users should consider before using this manual approach:

1. Requires Microsoft Outlook: It needs to have Outlook installed and set up; otherwise, the method won’t succeed.
2. No Batch Conversion: Emails need to be printed to PDF individually, which is laborious for large PST files.
3. Attachments are sometimes not present in the PDF unless opened and saved separately.
4. PDFs generated in this manner can’t be password-protected or encrypted upon export.

Method to Convert PST File to PDF Without Using Outlook

To convert several PST files without using Outlook, you can use the trusted PST Converter Tool. This software was integrated with advanced algorithms to convert PST files without data loss or minimal changes. It maintains original data confidentiality, accessibility, and integrity during the entire conversion. In addition, this software eliminates the need to use Microsoft Outlook and offers you a hassle-free result. With its user-friendly and simple interface, every user can easily perform this conversion. 

Simple steps to convert PST to PDF:

1. First, download & install the converter tool on your system.
2. Pick: Select Files/Select Folder to add/import your PST file.
3. Then, select your PST file, click Open, and Hit Next.
4. Next, expand the tree hierarchy to select the file, then click Next.
5. Now, select PDF from the given File Formats.
6. Lastly, use advanced features(optional) and click Convert.

Note: You can enable password protection on these PDF files using any standard PDF editor or encryption tool.

Conclusion

In this blog, we have discussed converting emails stored in PST format to PDF. Users find it better to save PST files in a more accessible format. Therefore, they use PDF files, which are more secure and maintain the email structure the same as the original. Moreover, users can use a manual approach for conversion, but it’s not an ideal solution for converting PST files to PDF. Therefore, we suggest using the professional PST Converter Tool to convert PST file to PDF. It is a faster and reliable option. This tool comes with advanced features and also supports conversion to other formats. To explore its features, try its demo version to experience its strength.

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