How to Convert EML to PDF Format? Easy Steps
User Query: ”I’ve saved some of my important emails into EML files from my old email account. Now, I need these EML files in a format that is easy to read and present for my presentation. Therefore, I am searching for easy ways to convert my EML files into their equivalent PDFs.“
Summary: An EML file is a file format that is used by various email clients like Outlook and Thunderbird. They are perfect for storing individual emails, but they are not easy to open or share. On the other hand, PDF is a universal format that is easily shareable and viewable on nearly every device. Therefore, it’s a smart choice to convert EML to PDF if you need to preserve or share your EML files. This guide walks you through manual ways to do it for small conversions. Also, a professional EML Converter Tool will be introduced to save time and effort.
Why Users Choose to Convert EML files to PDF?
Your EML emails to PDF conversion offers several benefits, such as:
- PDF files are easily accessible on almost any device or operating system.
- They are easy to print, share, and organize for business or personal use.
- Moreover, PDFs preserve the email’s original formatting, timestamps, and attachments.
- Long-term archiving is more reliable with PDF compared to EML formats.
- PDF files can be password-protected with different levels that prevent their unauthorized access.
Methods to Convert EML to PDF
There are two efficient ways to convert your EML files to PDF, which will be discussed here:
- Manual Method: Good for small quantities of emails, but can be slow and technical.
- Professional Tool: A faster, more reliable method with extra features for bulk conversion.
Manual Methods to Convert EML Format to PDF
In this segment, we’ll describe the manual method for conversion for both Windows and Mac. First, we’ll talk about the process of doing it on a Mac. After that, we’ll learn the method for doing it on Windows.
Method 01: Manually Export EML Emails to PDF on Mac
- To start, open the folder that contains EML files on your Mac.
- Further, double-click the targeted email you want to convert to PDF. (It will open by default in Apple Mail)
- Now, navigate to the File tab from the menu bar and click on Print.
- In the print dialog, click the PDF button in the lower-left corner and select Save as PDF.
- Then, name the PDF file and select where you want to save it.
- In the end, click the Save button to finish the conversion
Method 02: Manually Change EML to PDF on Windows
- To begin, open the Outlook application and drag your EML file(s) into Outlook’s inbox or a folder.
- Now, open the email you want to save and click the File tab > Print (or right-click and choose Print).
- In the print window, choose Save as PDF as your printer.
- At last, select a destination folder and click Save to store the resultant PDF file.
Limitations of the Manual Method
- Processing to export EML Emails to PDF in large numbers can be extremely slow.
- Attachments may not always convert or remain linked properly.
- These formats may lead to a slight formatting change during conversion.
- Users should have some technical knowledge to set up email clients or printers smoothly.
- Each email from the folder has to be saved individually by opening it one by one.
Professional Tool to Convert EML to PDF
To avoid the challenges faced while using the manual method, users should use a dedicated EML Converter Tool. After all, the software is designed for both beginners and advanced users, for a smooth conversion process. Also, the tool keeps your data in its original structure, with attachments and metadata. Furthermore, it supports bulk conversion to save multiple emails in one go and save time. Additionally, users can use this tool to convert EML to PST or other file formats and email clients.
- Start by installing and running the EML Converter Tool on your system.
- Then, click the Select Files or Select Folder to import your desired EML files.
- Now, select emails from the tree structure and preview your emails to confirm the content.
- Further, click Next, choose PDF from the listed file formats as your saving format.
- To proceed, apply filters like date range, skip duplicates, or exclude attachments if needed.
- Finally, click Start to begin the Conversion.
Why Choose a Professional EML to PDF Converter Tool?
- Preserves Integrity: The tool keeps formatting, attachments, and timestamps like the original files.
- Bulk Conversion: Handles thousands of emails at once.
- Filters & Options: It excludes attachments, avoids duplicates, or chooses specific emails.
- User-Friendly: A Simple interface that even allows beginners to use without difficulty.
- Faster Processing: Converts emails quickly without errors or data loss.
Why Choose CloudMigration IMAP Backup Tool?
| Advanced Features The tool has some great features like an email preview, duplicate removal, and filtering emails by date. Also, the extension is able to export EML files into various formats or move them to different email clients. | One-Time Service Do you want a customized, low-cost conversion without installing software? A requested assisted service from our technical team will do the conversion for you just once, at a low fee | Free Demo Version A demo was added so you can find out all its features and how the extension works before you purchase. Installation is compatible with all standard operating systems and email client platforms. |
Conclusion
In brief, we found that the users want to convert EML to PDF for better accessibility and easy sharing. While there is an option to choose the mentioned manual method for transfer, it is time-consuming. Therefore, users want a reliable and fast alternative to the manual method. To provide users with what they need, we mentioned a quick and dependable EML Converter Tool. In comparison, the tool provides multiple advanced features that are unavailable in manual methods. Also, it keeps the data unchanged and in its original structural format.
Frequently Asked Questions
Ans. Yes. The EML converter tool preserves attachments during the conversion. If you’re using a manual method like Apple Mail or Outlook, attachments are usually included when saving as PDF, but some formatting or embedded files may not always transfer perfectly.
Ans. You can import your EML files into an email client and then save or print them as PDFs one by one. But this can be slow for large batches. Therefore, to convert a folder of EML files quickly, a dedicated EML to PDF converter tool is the easiest and fastest option, as it supports bulk conversion in a single process.
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