Easy Guide to Migrate Google Workspace to Zoho Mail?
Summary: Are you fed up with Google Workspace’s expensive plans? Plus, looking for a similar and cost-friendly alternative. The Zoho Cloud Software Suite for Businesses is one of the best options for businesses. As it provides solid email & custom-domain support and ad-free inbox options. However, you might be thinking what will happen to the previous and current Google Workspace Data. Rest assured, this article will cover step-by-step methods to migrate Google Workspace to Zoho. Here, we will learn the free way with the expert-recommended G Suite Backup Tool.
Our company is planning to migrate from Google Workspace to Zoho Mail to reduce subscription costs and gain better control over data privacy. What’s the safest and most efficient way to transfer Google Workspace to Zoho Mail without losing any data?
-Emily Levy, IT Director
Common Causes for Google Workspace to Zoho Migration
Apart from cost, many other reasons that motivate Google Workspace users to move to Zoho Mail.
|
Feature |
Google Workspace |
Zoho Mail / Workplace |
|
Pricing |
From $6/user/month |
From $1/user/month |
|
Free Plan |
None |
Up to 5 users |
|
Privacy |
Data insights used |
100% Ad-free & private |
|
Integrations |
Google ecosystem |
Zoho CRM, Books, Projects |
|
Custom Domain |
Yes |
Yes, even in the free plan |
|
Storage |
30 GB – 2 TB |
5 GB – 1 TB |
|
Support |
24/7 (premium) |
24*7 (all plans) |
|
Best For |
Enterprises |
SMBs & startups |
Tried & Tested Techniques to Migrate Google Workspace to Zoho
There are two methods to migrate your Google Workspace data without any hassle. However, we must follow the checklist below first, so that our migration can be done smoothly.
Preparation Steps to Migrate Google Workspace Data to Zoho Mail
- ☑ First, back up your Google Workspace Data.
- ☑ Then, verify your domain in Zoho’s admin console.
- ☑ Next, create user accounts and ensure admin access.
- ☑ Meanwhile, enable IMAP and generate app passwords in Google.
- ☑ Finally, test one account, then update MX records to complete the migration.
As you complete this migration readiness list. You are prepared to move your data to Zoho. Let’s learn below in detail.
01. Migrate Emails from Google Workspace to Zoho Manually
As there is no inbuilt option in Gmail to move its data to Zoho. Therefore, we will use the Zoho application to perform the same.
Steps to Migrate Google Workspace to Zoho Via Zoho
- First, log in to Zoho Mail Admin Console.
- Then, navigate to Migration and select Google Workspace.
- Next, authorize your Google account using OAuth.
- After that, configure migration settings and map user accounts.
- Additionally, apply any necessary filters or date ranges.
- Once ready, click Start Migration to begin the transfer.
- Meanwhile, monitor progress and address any failed items.
- Finally, update your MX records to Zoho after completion.
With these steps, you can successfully migrate all your Google Workspace data.
Pro Tip: Run a pilot migration for one or two users first to ensure your setup and permissions are correct before migrating the entire organization.
Limitations with Migration Via Zoho
- First, you’ll need super admin access in both platforms.
- However, note the 25MB email size limit.
- Additionally, speed varies significantly with mailbox size.
- Be aware that the calendar and contacts may have sync issues.
- Meanwhile, 2FA and OAuth can create authentication challenges.
- Also, expect some folder structure differences.
- Remember, this is a one-time transfer with no ongoing sync.
- Finally, certain attachment types may face restrictions.
Therefore, to avoid all these challenges, many users with big data follow the next method to transfer Google Workspace files.
02. Easiest Google Workspace to Zoho Migration
The method is used when users want to move G Suite data to Zoho in bulk with the same folder hierarchy. The Macsonik G Suite Backup Tool is designed to maintain data integrity. Alongside, its user-friendly interface is a plus for non-tech users.
Top Functionalities of G Suite Backup Tool
- Supports G Suite data backup.
- Offers multiple export formats.
- Enables smart filtering options.
- Preserves original folder structure.
- Handles bulk migration efficiently.
Steps to Migrate Google Workspace to Zoho
- First, launch the G Suite Backup Tool & select Backup G Workspace.
- Proceed to log in using your Google credentials and P12 file.
- Following this, choose the specific users and data to migrate.
- Subsequently, select Zoho Mail as your destination platform.
- At this stage, authenticate with your Zoho account.
- To conclude, apply any filters and initiate the migration.
With this amazing tool, you have now easily migrated your Google Workspace data to Zoho.
Also Read– How to Migrate Gmail to Zoho Mail?
Final Remarks
A migration isn’t just about moving data: it’s about empowering collaboration in a new workspace. Thus, a user must be very careful while migrating one workspace to another. Therefore, this blog is very carefully curated for the people who wish to migrate Google Workspace to Zoho. Here, we have mentioned all the top methods, including free & pro. Plus, the checklist to make a smooth move from one cloud to another.
The users with small data must opt for the manual method, which is, transfer via Zoho directly. However, if you have a larger number of Google Workspace files, you must use the Macsonik G Suite Backup Tool. This tool provides 24*7 expert tech support. Additionally, it migrates 50 files for Free.
Frequently Asked Questions
Ans. Yes, the MacSonik G Suite Backup Tool supports exporting folders, mailboxes, and attachments while preserving the original folder hierarchy and metadata.
Ans. Yes, the G Suite Backup Tool supports bulk processing of multiple mailboxes and exporting data in formats compatible with Zoho Mail, making large-scale migration feasible.
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