How to Migrate Office 365 to G Suite? Quick Ways

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admin

Updated on
October 6, 2025

6 minutes Read

User Query: ”I am using Office 365 to manage my organization’s emails and collaboration tools. Now, I want to switch to G Suite because of its simplicity and better integration with Google apps. Therefore, what are the methods to easily migrate from Office 365 to G Suite?“

Summary: Many professionals and organizations rely on Office 365 and its collaboration tools. However, if an organization decides to switch to a cloud-based ecosystem, G Suite becomes a preferred option. Therefore, by reading this blog, users will effectively migrate Office 365 to G Suite. There are two approaches we have discussed to complete this migration. First, using the manual approach and a professional approach that uses the MacSonik Office 365 Backup Tool. The tool is capable of handling bulk migrations with advanced filters available to sort the migration.

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Office 365 vs G Suite

Office 365 includes Outlook, OneDrive, Word, Excel, and Teams. That is a good option if your organization is already comfortable with Microsoft products.

And, G Suite consists of Gmail, Google Drive, Docs, Sheets, Meet, and Calendar. Google Workspace enables easy live collaboration and syncs seamlessly across all devices.

Simple Steps to Migrate Office 365 to G Suite

First, install and launch the Office 365 backup tool on your local system.
Then, use Modern Authentication to sign in to your Office 365 account.
After that, click the required mailbox from the given mail List, then click Next.
Next, choose the emails and folders that need to convert, then click Next.
Now, select the G Suite from the list of saving formats.
Further, sign in with our G Suite credentials and enable the advanced feature
In the end, click Next, then click Convert to start the migration.

Why Move from Office 365 to G Suite?

Users get so many advantages in migrating to Google Workspace for businesses:

G Suite provides centralized tools for communication, file storage, and collaboration.
It has better integration with Android and ChromeOS environments.
Easy email management through Gmail’s intuitive interface.
Provides high scalability for storage and easy sharing options using Google Drive.
Additionally, advanced data protection and real-time synchronization features are available.

Preparations Before Starting the Migration

To ensure smooth migration, make sure to complete the following:

Check your access to both your Office 365 and Google Workspace accounts.
Make sure you have backed up important emails saved in Office 365 prior to migrating.
Make sure you have enabled IMAP in your Office 365 account.
Have all user credentials and administrative access prepared for migration.
Pre-plan to migrate during off-hours to minimize user impact.

Manual Approach to Migrate Microsoft 365 to Google Workspace

To migrate emails from Office 365 to Google Workspace manually, you can use IMAP for email migration. Here are the steps you can follow:

First, log in to your Google Workspace Gmail account.
Then, go to Settings and click on Accounts and Import.
Next, in Check mail from other accounts, click on Add a mail account.
Now, enter your Office 365 email address and email settings for Office 365 (imap.office365.com and the port as 993).
Gmail will connect and begin importing emails from your Office 365 email account.

Limitations of the Manual Method

The procedure is lengthy and can take a long time, especially for bigger mailboxes.
Mistakes in following the manual setup could disrupt the migration.
Doesn’t easily transfer contacts, calendars, or tasks-instead, it takes extra effort.
Requires some technical knowledge of the Admin Console and authentication methods.
If there is a drop in connection, it could cause an incomplete transfer.

Verified Method to Migrate Office 365 to G Suite

Office 365 Backup Tool is the most efficient mode to migrate Office 365 data to G Suite. The tool can easily overcome the limitations possessed by the manual method in the migration process. Additionally, the tool has advanced filters for selective migration or removing duplicate emails. Also, the tool guarantees 100% accurate data transfer without any data loss or change in format. Users can also export Office 365 to CSV or other file formats and email clients.

One-Time Service Option:

Would you rather not install software? For a secure and low-cost alternative, you can reach out to our support team to conduct a one-time Office 365 to G Suite migration on your behalf.

Why Choose CloudMigration Office 365 Backup Tool?

The program provides options for previewing, de-duplicating, and filtering by date.
In addition, the free demo version is available to ensure the program works as expected.
Guarantees 100% accurate data migration without any data loss.
Works on all Windows OS versions.
You can migrate data from Office 365 to a wide array of file formats and email clients.

Procedure to Migrate Office 365 to G Suite

To start, download, install, and run the backup tool on your local machine.
Then, use Modern Authentication to log in to your Office 365 account
Then simply select the required mailbox from the mailbox list and click Next.
Next, choose the emails and folders that you want to convert from the mailbox, and hit Next.
At this point, you will want to select G Suite from the list of saving formats.
Then you will want to sign in with your G Suite credentials and check the box to enable the advanced setting feature.
After that, simply click Next and Convert to initiate the migration.

Real-Life Scenario:

Jason owns a small marketing firm that has been using the Office 365 suite for email and file sharing. When Jason’s team transitioned to a remote staff, he researched a cloud platform for a more efficient collaboration experience. Jason was anxious to begin using Google Workspace. But he feared he would lose important emails or not transfer all email attachments because of the migration.

Jason used the Office 365 Backup Tool to securely transfer and migrate from Microsoft Office 365 to G Suite. The migration process was smooth, fast, and did not require any technical setup.

Conclusion

In this blog, we covered all the effective ways to migrate Office 365 to G Suite. The manual method we discussed is free, but it has some limitations and time constraints. Therefore, for a more efficient and error-free it’s highly recommended to use the professional Office 365 Backup Tool. This advanced tool is a secure, quick, and complete migration with zero data loss and no downtime. Moreover, the tool has multiple features that help users to condition their exports. The tool’s demo version allows users to test the tool’s capabilities before purchase.

Frequently Asked Questions

Q1. Can I migrate my Office 365 emails directly to Google Workspace?

Ans. Yes, you can migrate Office 365 emails to Google Workspace using the manual method or a professional tool like the Office 365 Backup Tool for a faster and more accurate transfer.

Q2. Will I lose any emails or attachments during migration?

Ans. No, if you follow the correct migration steps or use a verified professional tool, your emails, attachments, and folder structure will remain completely intact after migration.