How to Migrate Rackspace Emails to PST? Detailed Guide
Summary: A user has been using Rackspace for a long time, but his inbox is full of emails. And he can’t receive any new work-related emails, so he decided to back up his old important emails. He’s searching for a solution to migrate his emails into a PST file and save them locally. Consequently, this blog will guide users to migrate Rackspace emails to PST file using the simplest methods. Additionally, a proficient IMAP Backup Tool will be demonstrated to fulfill professional needs.
I have been using a Rackspace account for a long time, and now my inbox is getting cluttered. However, I don’t want to delete any of my important emails to clean my inbox. Therefore, I am seeking a solution to migrate my Rackspace emails into a safe backup format. Can I transfer my emails in a PST file in bulk?
Michael Garcia
Why Users Export Rackspace Email to PST
Users back up their emails on their local system. Hence, it allows them to recover their cloud storage. Below are some more reasons to support migration:
- Users decide to save their Rackspace emails to PST to create a local backup on their computer.
- If a user decides to migrate from Rackspace to Outlook, they choose to migrate from Rackspace to Office 365.
- Sometimes, users can’t access their emails due to an inactive or slow internet connection.
Several Approaches to Migrate Rackspace Emails to PST
This write-up will discuss the two approaches for migrating Rackspace emails:
- Manual Method: Using Outlook, with limited features.
- Professional Tool: With advanced features and bulk migration.
Manual Method to Migrate Rackspace Emails to Outlook PST
This method will use Outlook to save Rackspace emails in Outlook-supported PST format. Therefore, the user should have a Rackspace account with IMAP enabled, an Outlook account, and internet access.
Follow the steps mentioned here
- First, access the Outlook email client on your system.
- Moving on, head to File > Add Account and enter your Rackspace email and click Connect.
- Thereafter, choose IMAP and enter the following settings:
Incoming Mail Server (IMAP): Server: secure.emailsrvr.com Port: 993 Encryption: SSL/TLS Outgoing Mail Server (SMTP): Server: secure.emailsrvr.com Port: 465 or 587 Encryption: SSL/TLS - Then, enter your password to complete setup and wait for Outlook to sync your mailbox.
- After that, click the File tab > Open & Export option > Import/Export and select Export to a file → Click Next.
- Choose Outlook Data File (.pst) and click Next to select your Rackspace account.
- Finally, select where you want to store the PST file and click Finish to complete.
Drawbacks of the Manual Method
- Users can’t filter emails based on date sent or received, sender, or subject.
- Rackspace costs $9/GB to export PST files from users.
- Additionally, the manual method is not ideal for non-technical users or bulk migrations.
- It needs a strong internet connection for seamless synchronization to convert Rackspace to Outlook.
- Furthermore, emails with large attachments increase the export time and potentially cause errors.
Professional Tool to Migrate Rackspace Emails to PST
The MacSonik IMAP Backup Tool makes Rackspace email backup simple, and users can save multiple emails at once. There are no file size limits to convert emails into PST, EMLX, HTML, PDF, PNG, or DOC. Moreover, it can import IMAP Email to Gmail, Office 365, or other email clients. Additionally, it provides the capability to remove duplicate emails easily and preview the mailbox before saving. Besides, users can apply date filters to view and back up specific emails. Anyone, with or without technical expertise, can employ the tool easily.
Steps to complete migration
- Initially, download and run the MacSonik IMAP Backup Tool on your system.
- Then, choose between Single Mode or Batch Mode, enter your Rackspace credentials, and click Next.
- Later, expand the hierarchies to select emails or folders, preview, and click Next.
- After that, select PST from the list of File Formats and click Next.
- Finally, apply Advanced filters and features, set the destination, and click Start Process.
Conclusion
In the final analysis, saving Rackspace emails in PST format is the best way to create your email backup locally. Though users have the option to choose the manual method, we tracked multiple drawbacks associated with it. Also, it does not provide any special features to help with backup or to migrate Rackspace emails to PST. Therefore, we recommend users to use a specialized IMAP Backup Tool that has special features and handles fast conversion. The PST output by the backup tool has the same email structure and attachments as the original emails.
Frequently Asked Questions
Ans: Make sure to complete the following requirements:
1. Ensure IMAP is enabled in your Rackspace account.
2. Microsoft Outlook should be installed on your system for PST compatibility.
3. A reliable internet connection is necessary for smooth data transfer.
4. Ensure your system has sufficient space to store large PST files.
Ans: The most reliable method is to use a professional MacSonik IMAP Backup Tool. It allows quick and secure migration of Rackspace emails to PST without data loss. Manual methods are available but can be complex, time-consuming, and risky. An automated tool ensures smooth transfer, supports filters, removes duplicates, and works for all skill levels.
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