How to Convert PST to CSV Format- Fast & Secure Method

Summary: PST files can be difficult to access or manage unless you have Microsoft Outlook installed on your system. Especially when users only need specific data like contacts or message details. Therefore, converting them to CSV makes that information easy to access and organize in spreadsheet platforms. In this write-up, we will discuss the two methods to convert PST to CSV securely. First, users will go through the conventional conversion method, which is free to use. Then, to execute the conversion smoothly, without compromising data integrity, we’ll present a specialized PST Converter Tool.

Users’ Intentions to Convert PST File to CSV

We have discussed the most frequent reasons from users for conversion below clearly:

1. PST files need Outlook to open, but CSV files can be opened in Excel or any spreadsheet program.
2. Users periodically need contacts, dates, subjects, or sender details in place of full emails. Therefore, CSV helps them to isolate that data.
3. Some email services or CRM tools accept CSV files, not PST, so conversion is necessary during migration.
4. CSV is more universal, easy to store, and can be opened by anyone, regardless of the software they use.

Fast and Secure Methods to Convert PST to CSV

When converting a PST file to a CSV file, there are typically two best approaches available. First, using a free yet time-consuming manual approach that uses Outlook for the conversion process. Second, using a specialized automated tool for faster execution while maintaining data integrity. Let’s discuss them both.

Manually Option to Convert Outlook PST to CSV Using Microsoft Outlook

This method works if you already have Microsoft Outlook installed on your system. Outlook is mainly used to export emails, contacts, or calendar data into a CSV file. 

Here’s how to do it stepwise:

1. First, launch the MS Outlook application on your system.
2. Next, click on the File tab on the top-left, select Open & Export, followed by Import/Export.
3. Now, from the wizard pop-up, select the Export to a file option, and click Next.
4. After that, choose Comma Separated Values (CSV) as the output file format, and click Next to proceed further.
5. Now, pick the folder that holds the emails you wish to export..
6. Then, pick where you want to save the CSV file, click Next, and complete the process by clicking Finish.

Drawbacks of Using the Manual Process to Export PST to CSV

There are some limitations of using the manual method below:

1. Users can only export one folder at a time, making them repeat the process for each folder they want to convert.
2. All email attachments, metadata, or content are not exported; only basic information is exported.
3. This method is fully dependent on Outlook; it won’t work if there is any issue with your Outlook.

Specialized Utility to Convert PST to CSV

Looking at the limitations of the Manual method, we can say it’s best to use the PST Converter Tool. The use of this utility will overcome all the limitations possessed by the conventional method. The tool offers a productive and transparent solution for converting Outlook PST into a CSV file. Advanced features, like filters, bulk conversion, and duplicate removal, allow users to keep their files sorted and junk-free. Moreover, its simple UI allows users without technical expertise to use this tool for their business.

Instructions to employ the Tool:

1. Begin by installing and launching the tool on your system.
2. Next, to select your PST file, click Select File, upload the PST file, and click Next.
3. Now, choose your PST file or folder from the tree Hierarchy and enable preview if needed, then click Next.
4. After that, from File Formats, select CSV as Output.
5. Now, apply advanced filters as per your need and select a folder to save the resultant CSV file.
6. At last, click Convert to initiate the conversion process.

Read More: Convert PST to EMLX

Conclusion:

Users should convert PST to CSV to easily access emails and their content outside of Outlook. Above, this blog discussed the best methods to easily convert PST files. Users now have the choice to choose between the manual method and the specialized PST Converter Tool. For individual or personal use, users can choose the manual method. But for professional and business-related use, we strongly recommend users go for the converter tool. Moreover, the tool will convert the user’s PST file without losing meaningful and important data.

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