Easy Guide to Convert PST to MSG Format

Summary: A user needs to back up some specific important emails stored in a PST file. Therefore, converting the PST file to MSG format is best to access specific email messages. Moreover, MSG files store individual email messages, making them more practical for organizing and sharing specific emails. This post explains the most effective ways to convert PST to MSG format. Users can go for the manual technique or a trustworthy and reliable PST Converter Tool to convert their PST file for their business-related needs.

Why Prefer to Convert PST File to MSG?

There are several reasons why someone may want to convert their Outlook PST files into MSG format. Some of the most common reasons are discussed below:

1. MSG files store single email messages, making it easy for users to save, manage, and access specific emails. Without opening the entire PST file.
2. MSG files are easy to transfer or upload when working with business tools or platforms.
3. Users can sort and store important emails in folders by converting them to MSG.
4. MSG files can be easily accessed without the need to load the complete file into the Outlook application. This is useful for quick access to specific messages.

Simple Methods to Convert PST to MSG Format

Users have two options: either complete the task manually or use a professional converter tool. The manual process allows users to convert a PST file for free, but it comes with limitations. On the other hand, the professional tool will simplify and make the process smoother. Let’s see these methods in detail ahead.

#1 Apply the Drag and Drop Approach to Convert PST into MSG

In the first manual method, we will use Outlook to browse our emails and directly save them as MSG files. It is a simple method and does not require any third-party tool.

Follow the mentioned steps carefully:

1. First, confirm MS Outlook is running on your system.
2. Second, import your PST file by opening the File tab, then clicking Open & Export. 
3. Next, head to Open Outlook Data File and choose the PST file you wish to convert.
4. Choose the emails you want to turn into MSG files.
5. Then, create a New Folder on your computer where you’ll save them.
6. At last, Drag and drop the selected emails into the folder created on the Desktop.

These emails will be automatically saved as MSG (.msg) Files.

#2 Export PST to MSG by Utilizing the Save As Command

This typical method will use the Outlook Save As option to save individual emails in MSG format. This method only saves one email at a time, making it best suited for a few emails.

Here are the steps for the typical method:

1. Simply, open Outlook and load the PST file into the application.
2. Now, double-click the email to open it and proceed further.
3. Next, go to the File tab and select the Save As option.
4. Then, from the Save as type dropdown, select Outlook Message Format (.msg).
5. At the end, define the file destination and click Save.

Disadvantages of using the Manual Method

There are some drawbacks to working with manual methods. We will discuss them in this section:

1. When users deal with large PST files and need to export hundreds of emails, these methods become inefficient.
2. Users need to create folder hierarchies by themselves, matching the existing file if they need the same folder structure.
3. Manual export can’t filter emails and exports everything, making it hard to extract only what you need.

Automated Tool to Convert PST to MSG Format

For a faster and more reliable conversion process, using a PST Converter Tool is highly recommended. The tool not only converts PST files to a resultant MSG file efficiently but also supports multiple output formats. Moreover, it comes with some helpful advanced features to sort and filter emails. Users can filter emails by date, detect and remove duplicate files, and more.

Steps to convert PST using this tool:

1. First, simply install and launch the converter tool.
2. Now, load your PST file or Folder containing emails to be converted and click Next.
3. After that, open the tree structure and select the file, preview it, and hit the Next button.
4. Then, select PST as the output format, and apply the filters you need.
5. At last, select the folder where your files will be saved and click Convert.

Read More: Convert PST to ICS

Conclusion:

Converting PST files to MSG format makes emails easier to manage, particularly when users need to manage specific messages. If users use a manual method, it is slow and not ideal for large volumes. If you only need to convert a few emails, the manual way might work fine. Alternatively, a dedicated PST converter Tool is a much better choice to convert PST to MSG Format. It saves time, offers more control, and ensures your data stays safe and intact throughout the process.

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